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At the moment funding approval is operated separately by either SMT or UMG. For IT approval where IS resource is required for projects the PMO, and the IT Programme Board (ITPB) will both play a role in the approval and monitoring of projects.
The ITPB will be comprised of Senior Managers from IS and Finance in internal audit (TBC), and will meet regularly throughout the year. It is not a formal committee of the university, but a working group with the project oversight role. It will examine all IT projects bidding for funds and/ or IS capacity to deliver, by assessing the Outline Business Case and then the Project Initiation Document which describe the business case for the proposed project and how it will be achieved.
| Corporate funding and IS resource sought |
IS resource sought, department or other funds being used |
| All Projects - Outline Business Case to PMO, |
All projects - Outline Business Case to PMO, |
| Medium and Large Projects to ITPB for initial assessment |
Medium and Large Projects to ITPB for initial assessment |
| Rework may be needed |
Rework may be needed |
| Project Sponsor bids to University Senior Management in funding processes |
Medium and Large Project Initiation Documents to PMO, IT PB for review and assessment |
| Rework may be needed |
Rework may be needed. |
| Project Initiation Documents for medium and large projects to PMO, IT PB for review and assessment |
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| Sponsor may undertake further funding processes. |
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Here's a flowchart giving a visual representation of the approval process.
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