Club Committee Administration - Safety

Safety

As a student led club your committee has a duty of care to its members. To ensure you are fulfilling your duty of care your club must have:

• Completed a ratification form at the end of the previous academic year to officially register your committee and club.
• Up to date risk assessments for all your activities.
• A completed code of practice where appropriate.
• Have submitted leadership registration forms for any person(s) acting in an official leader role.

If you have any concerns over your club's health and safety please contact the office: 01273 642871 This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Copies of these forms can be found below:

Ratification Forms

All clubs have submitted these for 2012/13. We are working on producing an updated form for the 2013/14 academic year. Any changes to your committee should be emailed to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Risk Assessments

All official club activities need to be covered by an up to date risk assessment. Once completed you must ensure that you follow the guidance set out in the assessment and ensure that control measures are in place. If anything changes in terms of either the activity taking place, equipment being used or location then updates to your risk assessment need to be made.

Code of Practice

A code of practice details how your club operates. This helps to assign responsibility to individuals as well as providing useful information for handover when your club committee changes. This might be the type of activities you run, competitions you enter or how you operate your finances. You club's code of practice is unique to your club. We have provided a working template to help assist you in coming up with you initial code of practice.

Trip Form

If you intend on going on a trip then you will need this form completed prior to being sanctioned. This form helps you to consider the things you may need to put in place to ensure you are fulfilling your duty of care. It also provides Sport Brighton the contacts for your participants should there be an emergency. It is essential that any changes to this form are communicated to the student sports office.

Leadership Registration Form

Anyone who is taking on a leadership role within your club needs to register this is the case. Please complete the form and return to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Accident/ Incident report form

This is the official university form. If you have an incident/ accident in one of our facilities please make sure the duty staff are aware. If our staff carry out first aid on individuals then they will complete this form on your behalf. If you deal with the incident/ accident independently either on campus or off site then you will need to complete this form. Please complete the form and return to any Sport Brighton reception. Incidents also include near misses. It is essential this is done to ensure the incident/ accident is officially recorded. This can also help determine if there are issues that can be resolved to prevent further accidents/ incidents.

University of Brighton Emergency Procedures

Please make yourself and fellow committee members aware of the procedure. Follow this procedure in the event of any serious incident such as potential loss of life or media interest. See page 118 of the Club Committee Handbook for full details.

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