The assessment criterion varies for different degree disciplines but the Placement Office does not advise you regarding your assessment. This information will be provided to you by the Academic Placement Tutor for your discipline. You will be notified of who your Academic Placement Tutor is before you start your placement. Please contact your Academic Placement Tutor directly for information about your course assessment requirements.
You are each assigned a Visiting Placement Tutor - a member of academic staff who will visit you during the course of the year. The tutor is responsible for maintaining a link between you, your employer and the university and will monitor and assess your progress throughout your placement. You will be notified who you Visiting Placement Tutor usually before or around the beginning weeks of the new academic term.
Your Visiting Placement Tutor should contact you at work in order to arrange his/her visit. Once you have agreed a convenient date and time it is your responsibility to set the agenda for the meeting. This could involve rescheduling your own and your manager's diaries, booking a room, sending through a map and instructions on how to get there, reserving car parking, etc. Please ensure you use the tutor visit to discuss your progress and assessment.
If you encounter any difficulties during your placement you can contact the Placement Office for confidential advice and support. Your Visiting Placement Tutor will also be available for help and advice regarding the content and nature of your work, as well as for the completion of your assessment documents.
Call Back Day
Depending on your degree discipline you may be invited back to the university for one day to discuss your final year options and projects. The university will email you and your manager with full details nearer the time, if this is applicable. As this day is considered part of your course you should not need to take annual leave, but do ask your employer for permission and their agreement first. In the email that is sent we will also ask the employer to release you from duties for this day. If you have any queries about this you should contact your course leader.
Employment Terms and Conditions
You should receive a contract before you start your placement that should inform you of your terms and conditions. But please try and make sure you know the following:
- Salary and pay day
- Holiday entitlement
- Hours of work / flexitime
- Procedure in event of sickness
- General office rules
- Health and safety policy
Health and Safety / Insurance issues relating to Industrial Placements
The Health and Safety at Work Act 1974 is based upon the concept of a general duty of care for most people associated with work activities. It aims to secure the health, safety and welfare of persons at work. More information is available in the HSE Guidance on work experience and placements.
If you have queries or concerns about health and safety in your placement you can seek advice from your supervisor, a more senior manager, a safety representative (possibly from a trade union), or the safety officer employed by the organisation. Alternatively contact the Placements Office who can discuss any concerns you may have and help you identify the best ways to solve any issues.
General Safety at Work
The prevention of accidents at work is a duty of everyone. Ensuring the safety of others is as important as the avoidance of personal injury. You should make it your first task to become familiar with any special instructions issued for dealing with emergencies particular to the place in which you are working.
You should familiarise yourself with:
- The layout of the building including emergency/ fire escapes and the location of fire extinguishers
- The location of telephones and first aid arrangements
- Who to contact and how to contact them, in case of emergency.
During your induction you should receive information about fire precautions and procedures. Please ask your employer to outline these to you if you don’t receive them in your induction. Do not attempt to use an extinguisher unless you have received appropriate instructions and training and if it is safe to do so. Simply raise the alarm and evacuate the building.
Precautions in Offices
Most accidents in offices are avoidable but be vigilant. You may be in a workplace with equipment and/or machinery that can cause harm – so please make sure you receive training and only operate equipment/machines according to the maker’s instructions. A third of all injuries are caused by accidents when lifting. Get help when you have a large load to move, and don’t over-do it. Take two small loads instead of one big one. If lifting equipment is provided then use it, but if it is specialist equipment ensure first that you have been trained to use it safely.
It is a legal requirement to report all accidents in the workplace, however minor. Some very minor injuries can become infected and unless logged as an accident at work you may not be entitled to any welfare or liability payments. Always seek medical advice too, your employer should tell you from where this can be obtained. You and your employer should also notify the Placement Office of any workplace accidents that you are involved in.
The university holds Public Liability Insurance to cover its legal liability for loss, damage or injury to third parties. This insurance protects the student on placement for loss, damage or injury caused to the placement company if the university is found to be legally liable. The same policy covers the student for loss, damage or injury they may suffer themselves if the university is found to be legally liable. The university cannot provide insurance to cover the legal liability of the placement company. In the UK placement students are covered by the placement company's Employers Liability insurance, which all employing companies are legally required to hold. Although it is not a legal requirement, all reputable UK employers should also purchase a public liability policy, which will protect the student against claims brought against the placement provider. Please note that there are circumstances where the placement provider may not be obliged to insure (e.g. NHS or MoD). Outside the UK insurance requirements will vary so you should consult the Placement Office in the first instance if you are planning a placement overseas.
If when you start your placement you are unsure of your insurance cover you are advised to ask your employer's Personnel or Human Resources department. If you are still in doubt contact the Placement Office for advice. If you use your personal car for travel to and from placements, or for the activity of the placement, you need to check that cover is either offered by your personal motor policy or by the placement company. The university does not hold this cover.
Conduct and Etiquette
Most organisations will go out of their way to make you feel ‘one of the team’ but it’s up to you to make a success of your placement experience and this often means using your own initiative. If you do not understand something - ask, if you find yourself with nothing to do - say something, if you have any ideas for improving/developing a job – share them (diplomatically). Communicating well with your line manager and team is essential.
Phones: Switch off/silence your mobile telephone while at work. It is unprofessional to make/receive personal calls within work hours and doing so will not reflect well on you.
Email: Be careful of your use of email at work. Do not use work time for sending personal emails and do not access/forward emails which could be considered inappropriate or offensive.
Internet: You will need to find out your company’s policy on internet use. Only use the internet for work related matters unless you are allowed to access personal sites at lunchtimes or specific times of the day. Remember that employers do check and employees can be sacked for internet abuse. Members of the University of Brighton working in other organisations or institutions, e.g. as sandwich students on placement, must obey the local conditions for use.
If your placement has to be terminated for reasons of professional misconduct the University of Brighton will accept no responsibility for finding you another placement. Remember that whilst on placement you are a representative of the University of Brighton and therefore you are expected to act appropriately and professionally.