Privacy notice for prospective students

As part of its student recruitment activity, the University of Brighton collects and processes personal data relating to you. The university is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the university collect?

Information held about you may include:

  • your name, and contact details, including address, email address and telephone number
  • nationality
  • gender preference
  • date of birth we are required to ask for parental consent to provide information to anyone under 16 years of age
  • your communication preferences
  • prior education, including university attended, subject studied and year of graduation
  • subject and course interests
  • dietary requirements, including allergies
  • details of your qualifications, skills, experience and employment history
  • whether or not you have a disability
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.

Where personal information is collected on our website, for instance through a web form, please read our website privacy notice.

Why do we collect your data?

We collect and process your information to deliver the recruitment-related services you have requested through activities such as:

  • sending you a prospectus
  • sending you news and information related to your course or other aspect of your study, such as campus, or being an international student
  • reserving you a place at an event such as an open day or campus tour
  • sending you further information you have requested after attending an event
  • participating in live chat or other online events.

We may also receive the information required to provide these services from third party sources such as a UCAS fair or an International agent.

We may also use the information you provide us

  • to better understand your needs and inform improvements to aspects of our service
  • to communicate with you and provide other information that we believe you may be interested in.

If you provide consent but later decide you want to withdraw this, you have the right to change your mind. Please see the section below “your rights”.

How your data is held?

Depending on the service you require your personal data could be held within our email system Dotmailer, the Student Data CRM, Eventbrite, Unibuddy, the university edublog network, or the content management system which we use to run our website.

Your data may also be held in the HEAT database, inline with our outreach data protection policy.

These systems are accessed by staff within the Marketing and Communications department who manage the recruitment process.

How we track our emails

Our emails may contain a single pixel to tell us whether our emails are opened, which device is used to view the email and verify any clicks through to links within the email.

We may use this information for purposes including determining which of our emails are more interesting to prospective students and to ensure our emails are optimized for different devices.

The pixel will be deleted when you delete the email. If you do not wish the pixel to be downloaded to your device, you can disable image loading in your email client.

Who has access to data?

We may share your details with other teams within the university in order to fulfil the service your require. These teams may use a range of systems to store and process data, including, but not limited to the CMS for the website, the Student Data CRM, Dotmailer, Eventbrite, Unibuddy and SITS.

We work with organisations who help us to process data. Some personal details are held on:

  • Our customer relationship management database hosted by a company called Student CRM.
  • Some recruitment events are managed through Eventbrite.
  • The Unibuddy platform which provides online chat with student ambassadors
  • We provide a range of blogs via the edublog network.
  • Dotmailer direct email system
  • Akero content management system
  • The Content Management System which runs our website
  • Social media channels including Facebook, Instagram and Twitter may hold your personal data if you contact us through that medium.

How long we will keep your data?

Your data is kept until the end of the recruitment cycle in which you contacted us. If you ordered a 2021 prospectus in December 2019 we will keep you data until October 2021, for example. If you become a student with us, this data will be then kept according to the student records retention schedule – which for most data is 6 years after completion of your last year of study.

The existence of automated decision making, including profiling, information about the logic involved, including the significance and the envisaged consequences of such processing for the data subject

We will not use your personal data for automated decision making or profiling about you as an individual.

Privacy notices

Changes to this notice

We keep our privacy notices under regular review. This privacy notice was last updated in February 2021.

Other privacy notices

We do our utmost to protect your privacy. Please be aware that other privacy notices exist within the university in respect of data held, including but not limited, to activities in relation to your enquiries, application, current students, alumni and use of our website.