As part of its student recruitment activity before students apply to university and to support their journey to registration, the University of Brighton collects and processes personal data relating to you. The university is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
We have provided answers to the following questions:
Your data may be collected in a number of ways including booking an event, via a sign up form including prospectus requests or through an external event such as an HE fair or international event.
Information held about you may include:
Where data is gathered for events or projects run by our outreach team, we are required to collect certain personal details as an obligation to evidence effectiveness of the university’s widening participation programme. These include date of birth, education details, family information, gender, disability and ethnicity.
Further details are in the university’s widening participation outreach privacy notice.
We collect and process your information to deliver the recruitment-related services you have requested through activities such as:
We may also use the information you provide us:
If you provide consent but later decide you want to withdraw this, you have the right to change your mind. Please see the section below 'your rights'.
Depending on the service you require your personal data could be held securely and accessed by staff who it to do their job and to purpose the task at hand. Your data may be held within our email service provider Dotdigital, our CRM (Student-CRM also known as Data-Harvesting), the university edublog network, Spotler CRM system, Woopra analytics or the content management system which we use to run our website.
If you have already applied to the university, we hold information about you in our student record system, where your data is processed in accordance with our Privacy notice for applicants.
Data may also be stored in secure university systems such as Sharepoint.
For those taking part in outreach activity your data may also be held in the HEAT database, inline with our Outreach privacy notice.
Your data is held within the UK or EU. If you have submitted a form via an event in a country that is not the UK or in the EU, your data may be held within that country (and then the UK or EU), and the data regulations of that country will apply.
Our emails may contain a single pixel to tell us whether our emails are opened, which device is used to view the email and verify any clicks through to links within the email.
We may use this information for purposes including determining which of our emails are more interesting to prospective students and to ensure our emails are optimized for different devices.
The pixel will be deleted when you delete the email. If you do not wish the pixel to be downloaded to your device, you can disable image loading in your email client.
We may share your details with other teams within the university and external systems in order to fulfil the service your require. These teams may use a range of systems to store and process data, including, but not limited to the content management system which runs our website, the Student Data CRM, Dotmailer, Eventbrite, SITS and Woopra which provides analytics.
We work with organisations who help us to process data. Some personal details are held on:
We will always request your preferred year of entry for study and your data will be kept for a period of up to 18 months after the start of that year of entry. For example, if you ordered a 2020 prospectus we will keep your data until March 2023, latest.
If you become a student with us, this data will be then kept according to the student records retention schedule – which for most data is 6 years after completion of your last year of study.
You can unsubscribe from any of our emails – all our emails for prospective students at the pre-application stage have an unsubscribe link.
You can request to opt out of SMS messages via brighton.ac.uk/enquiries.
You have the right to request access, deletion or changes to your data at any time. Please email dataprotection@brighton.ac.uk.
We keep our privacy notices under regular review. This privacy notice was last updated in September 2025.
We do our utmost to protect your privacy. Please be aware that other privacy notices exist within the university in respect of data held, including but not limited, to activities in relation to your enquiries, application, current students, alumni and use of our website.
TEF Silver awarded for the quality of our teaching and student outcomes
We are in the top 4.3% of institutions globally, Center for World University Rankings 2025
Race Equality Charter Silver awarded for our pledge to advance representation, progression and success for minority ethnic staff and students
We are ranked 14th in Stonewall's top 100 employers for commitment to equality for LGBTQ+ staff and students
We were awarded Athena Swan Silver for advancement of gender equality, representation, progression and success for all
We are a Disability Confident employer, committed to ensuring opportunity for progression for all
Signed to the Disabled Student Commitment, an initiative to improve support for disabled students
EcoCampus Platinum accredited for our environmental sustainability, compliance and processes
